eLabJournal
Attributes
DescriptioneLabJournal is a comprehensive electronic laboratory journal suitable for all laboratory environments, from small academic institutions and start-up companies to large academic institutions and global corporations. Besides the full electronic lab notebook solution, eLabJournal also enables you to streamline the entire workflow in a laboratory, including sample tracking, protocol management, device sharing and booking as well as managing supplies. (source: provider website)
ProvidereLabNext (Bio-ITech BV)
Information on ProvidereLabNext was founded in 2010 and is a brand of Bio-ITech BV, part of Eppendorf group.
Activity Statusactive
Information on Activelatest release: 08 May 2023
Last checked on13.06.2023
Provider's data safety and data security strategiesCloud is hosted depending on the clients country from Europe (Netherlands and Irelands) or US (Ohio and North Virginia) data centers in High Availability installations. The hosting takes part in at least two geographically separated data centers. In this fully redundant infrastructure all data is replicated in real-time and archived on a third data base. Additionally, every 24 hours a full back-up of all data is stored in an encrypted vault in case of disaster recovery. eLabNext is ISO/IEC 27001:2013-certified and all servers are hosted from ISO 27001, SOCII, or ISEA 3201 compliant facilities. The system is protected by multiple firewalls, secure data transport using HTTPS encryption, regular security audits and preventive measures.
Reference usersFaculty of Medicine and Faculty of Mathematics and Natural Sciences of the University of Cologne, contact: Stefan Schwenke, stefan.schwenke@uni-koeln.de, description: eLabJournal was launched in 2019 as a joint project between the two faculties. For data protection reasons, a cloud solution was rejected and the system was installed on premise on the local servers in the university's computer centre. As of December 2022, 691 researchers use the system. The users are distributed among 28 working groups of the Faculty of Mathematics and Natural Sciences in Biology and Biochemistry and 45 working groups of the Faculty of Medicine.
CECAD (cluster of excellence Cellular Stress Responses in Aging-Associated Diseases) at University of Cologne, Institute for Genetics, contact: Laurens Wachsmuth, l.wachsmuth@uni-koeln.de, description: eLabJournal is used as a replacement for the paper lab notebook. Most databases have been transferred to elabJournal and therefore it is used very much in the daily laboratory work.
Faculty of Medicine/University Medical Centre at RWTH Aachen, contact: Michael Kreisel (Research Data Management Advisor at the Faculty of Medicine), forschungsdekanat-elabjournal@ukaachen.de, description: As of December 2022, the instance includes about 200 users.
CECAD (cluster of excellence Cellular Stress Responses in Aging-Associated Diseases) at University of Cologne, Institute for Genetics, contact: Laurens Wachsmuth, l.wachsmuth@uni-koeln.de, description: eLabJournal is used as a replacement for the paper lab notebook. Most databases have been transferred to elabJournal and therefore it is used very much in the daily laboratory work.
Faculty of Medicine/University Medical Centre at RWTH Aachen, contact: Michael Kreisel (Research Data Management Advisor at the Faculty of Medicine), forschungsdekanat-elabjournal@ukaachen.de, description: As of December 2022, the instance includes about 200 users.
Reviewshttps://www.elabnext.com/resources/case-studies/, https://www.capterra.com/p/180309/eLABJournal/reviews/
Exit strategysee "data export"
Communityunknown
Known usersWageningen University, Utrecht University, University Medical Center Groningen, Harvard Medical School, Bayer, Forschungszentrum Jülich, Cologne University and University Hospital Cologne, RWTH Aachen University
General
LicenseClosed Source
SubjectGeneric, Life Sciences, Biology, Pharmacology, Genetics, Pharmacy
PricingChargeable / Paid for / fee-based, Per person / Tiered Pricing, Academic, Industry, Academic: from €12.95 per user/month (cloud pricing; upgrade to private cloud or on-premises possible at any time); Industry: from €34.95 per user/month (cloud pricing; upgrade to private cloud or on-premises possible at any time)
VersionsClassroom, Demo
Location of providerNetherlands, USA
Usability
Customizable user interfaceNon-customizable user interface
LanguagesEnglish, French, German, Spanish, Google Translate add-on must be activated for French, German and Spanish
SupportUser training (online, on site), Support by provider, Online documentation, Consulting, Support via helpdesk, phone, or live chat on the website
Usage statisticsNo usage statistics, The system administrator can check the latest login of each user and generate a license report, which provides and overview of the number of issued licenses by active users within the system.
Offline functionalities
Core functions (Daily work)
Data inputBarcode Scanner, Chemical editor, Table editor, With external links, Sketches, With internal links, Plain text editor, Calendar function, Mathematical formula editor, Dictation function, Calendar function: With the Clustermarket add-on (third-party account required) booking and equipment details can be added to experiments.; Following barcode scanners have been validated to work: Motorola KE-5500, CHS 7Qi, CHS 7Xi, CHH 7xiRx, Datalogic Magellan 800i; Chemical editor requires ChemAxon MarvinJS add-on; dictation function via add-on "Elementa" (Beta)
Data import (formats)Document formats, Image formats, Compressed formats, Audio formats, Video formats, Scientific formats, MS Office formats, Table formats, Structured formats, directly displayed in the ELN: PDFs, raster graphics (e. g. JPEG, PNG, TIF, BMP, GIF) and MS Office formats (docx, xlsx, pptx; Office Online Server add-on required)
Data import (method)Drag & Drop / File Chooser, Mobile phone photo (via app), automatic import of data generated by devices (see "Automation")
Data exportFormats suitable for publication, Complete content in document format, Formats suitable for long term archiving, experiments, studies, projects: PDF with associated files, HTML, JSON, XML; inventory: PDF, CSV; batch export of all projects possible; For export of data in any custom format can be done using the API.
TemplatesDefine own templates, Microtitre plate templates, Import of own templates, Templates from internet sources, like protocols.io, can be imported the same way as own templates (by copy-paste actions); pre-configured protocols for molecular biology questions via add-on "Enhanced LaB Execution" (cloud only)
Search functionsFull text search, Advanced search, Conditional search, BLAST search, Search by chemical structure, Search for reactions, Conditional search by filter functions; BLAST search requires CloneAssist add-on; search for reactions and chemical structure require ChemAssist and Marvin JS add-on
CollaborationRole management, Rights management, Comments, Users from the own lab can be added to experiments as collaborators.; Project groups can be set up for collaboration with other labs.
Compliance with legal requirements
Preservation of evidenceAudit Trail, FDA CFR 21 Part 11, Timestamping, Versioning, Electronic signature, Functions for accreditation: The option to enable counter-signing is a group policy that can be activated by the group's administrator. In case of refusal, the witness can add a note about how to adjust the experiment before resubmitting it for signing.
ComplianceFERPA, FISMA, HIPAA, ADA, Good Laboratory Practice (GLP), ISO
Extended functions (Daily work)
Laboratory management functionsDevices management, Materials database, Sample Tracking, Ordering function, Inventory (devices), Freezer Management
Integrations and extensionsCreate own plug-ins, Marvin JS ChemAxon, Dropbox, Mendeley, Google Drive, Box, Marvin JS ChemAxon requires a valid license, additional integrations and extensions: ChemAssist (Chemistry features; Beta version, paid add-on at its full realease, available only for dedicated installations), CloneAssist (Molecular biology features; Beta version, paid add-on at its full release), Clustermarket’s Equipment Scheduler, DMPTool (available only for dedicated installations), Elementa voice assistant (license and Android or iOS app required), Enhanced LaB Execution (Beta version, available only for Cloud), ImmunoMind, Microsoft Office Online Server (paid add-on, valid license required), mpVision, Pipsqueak Pro (valid license required), eLabSync (sync files from local device to eLabJournal account), eLabHybrid (linking files on local server to eLabJournal Cloud), eLabWebEdit (files in eLabJournal are automatically downloaded, opened in the appropriate programme and uploaded again after editing; the appropriate programme must be installed on the user's device; verified compatible applications: Libre Office, GraphPad, SnapGene, JupyterHub, ChemDraw, FlowJo, ImageJ, MS Excel, MS Word, MS PowerPoint)
AutomationGet data from instrument, Data analysis, Data analysis: AI Processing via mpVision, image and video analysis via Pipsqueak Pro (add-ons required); from instrument: e. g. Eppendorf RackScan, Elemental Machines sensors (add-ons required, see "Device connection")
Device connectionDevice connection, via free add-ons: FLUICS PRINT, Eppendorf VisioNize® sense, Eppendorf RackScan, Eppendorf SafeCode Consumable, Elemental Machines, ZPL Label Printer, Implen NanoPhotometer
Project management toolsCalendar, Task management, Project management, Task management requires free add-on
WorkflowsWith workflows, Cross-project workflows, Project-related workflows, With workflows, external links via Hyperlinks and external file storage (requires External File Link add-on and client app which is available for Windows and Mac; add-on breaks GLP compliance regarding file integrity ans versioning); internal links to other protocols and samples
Integration in RDM and IT environment
Application programming interfacesREST API, SDK
Controlled vocabularyNot controlled
Data accessBrowser based, Mobile Application, add-ons only available for Windows and Mac
Data storage locationLocal, Cloud
Type of external cloud
Location of data storage or processing
Level of data protection (e.g. certification)
Transport encryption
Data storage encryption
Access control
Guaranteed SLAs
Interval of Data Backups
Number of Data Backups
Data Backups Encrypted
Template for data processing agreement (DPA), including the technical and organizational measures (TOM)
Authentication methods
User account security measures
Usage optionSoftware as a Service, On-premises, Installation and updates are always done by the manufacturer, even for a local on-premises installation.
Server operating systemWindows, Linux, application server: Microsoft Windows Server 2019, including the capacity for file storage; database server: Ubuntu Server 18.04 LTS (recommended: 20.04 LTS)
Version History
You are currently viewing version 8 of the item.
1 - 8 of 8
| Version | Date | Summary |
|---|---|---|
| 2025-03-05 14:29:11 | Updated latest release | |
| 2025-02-20 10:19:51 | Added cloud infos | |
| 2024-12-17 13:19:08 | Added cloud infos (was lost during the last change) | |
| 2024-12-09 15:38:52 | Added cloud infos and authentification methods | |
8* | 2023-06-13 14:03:32 | revision of integrations and extensions |
| 2022-11-28 16:31:17 | added reference users | |
| 2022-10-21 08:30:51 | version based on own research, Oct 2022 | |
| 2021-10-11 14:59:39 |
* Selected version